E Recruit E Recruit


Job Title:

Administrative Assistant - Saratoga Springs, NY

Job Description:

Advantage is currently looking for bright, energetic and friendly Administrative Assistants to provide support within one of the nation’s leading providers of comprehensive financial management for institutions, not-for-profits, high net worth individuals and their families. The ideal candidate should possess three to five years of administrative support experience from a large corporate environment (internship experience will be considered).

Administrative Assistants working onsite at our client are responsible for general office support, including but not limited to:

  • Conference Planning

    Independently schedule and plan preconference prep meetings with external contacts Independently follow up with internal and external contacts to meet all conference deadlines Coordinate accommodations, transportation and additional conference logistics

  • Internal Events Planning
    • Liaise with high level corporate executives
    • Book conference rooms
    • Coordinate meeting schedules
    • Prepare correspondence and assist with catering needs
  • Assist team with travel arrangements and expenses
  • Additional responsibilities include:
    • Maintain calendars and schedules
    • Answer phones
    • Maintain database and report preparation
    • Print and bind marketing materials
    • Scan documents for archiving
  • Process incoming & outgoing mail

Qualifications:

  • 3-5 years of administrative experience in a professional corporate environment
  • Working knowledge of Microsoft products (Word, Excel, PowerPoint) a MUST
  • Experienced Microsoft Outlook user
  • Detail-oriented
  • Forward-thinker with an ability to plan ahead
  • Excellent organizational skills
  • Ability to multi-task and work in a high pressured and fast paced environment
  • Strong written and verbal communication skills
  • Team player
  • New graduates encouraged to apply with valid internship/experience

 


About Advantage xPO

Advantage xPO is a premier global workforce solutions provider and part of Recruit Holdings Co. Ltd., one of the largest human capital management companies in the world. Widely recognized by industry experts and HRO Today magazine, Advantage xPO specializes in providing temporary to contract-to-hire and direct/permanent placements with proven expertise in Engineering/Technical, Information Technology, Scientific, Finance/Accounting, Human Resources, Clerical and Light Industrial. Advantage xPO connects you with the right opportunity at the right company.

Advantage Resourcing Americas, Inc. is an Equal Opportunity Employer offering employment without regard for race, color, religious creed, national origin, ancestry, gender, marital status, age, sexual orientation, sex, gender identity, disability, veteran status, or other legally protected categories. Advantage is a VEVRAA Federal Contractor.

Job ID:
337729

Dept ID:
47

Location:
Saratoga Springs, NY
United States of America

Industry:
Sales & Marketing / Administrative

Job Type:
Temp Position
Folder Group ID
179

Posted Date:8/31/2018

Domain:xpo

Contact: kara.doyle@advantageresourcing.com

Apply for this Position

Job Title: Administrative Assistant

Location: Saratoga Springs, NY

Job Type: Temp Position

Reference ID: 337729

Posted Date: 8/31/2018

Thank you for your interest in Advantage Resourcing. You have responded that you are not 18 years of age or older. It is Advantage Resourcings policy to hire individuals who are 18 years of age or older. We invite you to reapply when you meet this requirement. If you have questions or concerns about this policy please email recruiting@advantageresourcing.com

Thank you for your interest in Advantage Resourcing. You have responded that you are not authorized to work in the US. Advantage Resourcing adheres to Department of Homeland Security regulations regarding employment of individuals authorized to work in the US. Should you require sponsorship or have questions about these regulations, please contact recruiting@advantageresourcing.com


Please Choose One:
Valid Resume Formats: (.doc .docx .pdf .rtf .txt only)

 

No Resume?

Please enter the following fields in the absence of a Resume

Invitation to Self-Identify

Advantage Resourcing is committed to equality of opportunity for all staff and job applicants. We acknowledge the unique contribution that all individuals can make and we aim to create a working environment in which all individuals are able to make use of their skills, free from discrimination or harassment, and in which all decisions are based on merit. This form is intended to help us maintain equal opportunities best practice and identify barriers to workforce equality and diversity.

The information on this form will be used for monitoring purposes only and will not be used in any decision affecting you. The information you provide will remain anonymous and will be stored separate to any job application. You are not obliged to answer any of these questions but the more information you supply, the more effective our monitoring will be. All information supplied will be treated anonymously.


Voluntary Self-Identification of Disability
Form CC-305 - OMB Control Number 1250-0005
Expires 1/31/2020

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way

If you already work for us, your answer will not be used against you in any way. Because a person maybecome disabled at any time, we are required to ask all of our employees to update their information every fiveyears. You may voluntarily self-identify as having a disability on this form without fear of any punishmentbecause you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

Blindness , Autism , Bipolar disorder , Post-traumatic stress disorder (PTSD) , Deafness , Cerebral palsy, Major depression , Obsessive compulsive disorder , Cancer , HIV/AIDS , Multiple sclerosis (MS) , Impairments requiring the use of a wheelchair , Diabetes , Schizophrenia , Muscular dystrophy , Epilepsy , Missing limbs or partially missing limbs , Intellectual disability (previously called mental retardation)

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Submit Application